Expeditor
 
JOB TITLE: Expeditor
EMPLOYER: Providence Doytch Limited DUTY STATION: Azerbaijan
PUBLISHED: 2020-05-21 LAST UPDATED: N/A DEADLINE: 2020-06-20



Job Title: Expeditor
Location: Azerbaijan
Responsible To: Materials Controller
Direct Reports: None

Purpose of Job:

Ensure all deliverables related to packages, equipment, materials and documentation are met or improved upon as per project schedule. Ensure the co - ordination of deliverables from both supplier organizations and internal functions. Understand and ability to analyze and challenge manufacturing production schedules and supplier leadtimes.

Accountabilities

• Work closely with Materials Team and Material Controllers to ensure purchase orders are checked, released, shipped and receipted in a timely manner
• Provision of effective and timely levels of support to Operations.
• Build effective relationships with new and existing suppliers, maintain regular and effective communication with external and internal customers
• Ensure procedures and processes are adhered to.
• Ensure supply chain activities are in compliance with business ethics procedures and policies at all times.
• Promotes Supply Chain within and outside the business demonstrating expertise, integrity, innovation and professionalism

Responsibilities

• Achieve on time delivery of packages, equipment and material items as well as project documentation, as a minimum
• Strive continually for improvement of all deliverables
• Ensure all expediting activities fully comply with Code of Business Conduct
• Manage appropriate relationships with suppliers and key stakeholders
• Assist with the development of expediting strategies and plans, as appropriate
• Ensure key document deliverables are submitted and approved within the required timescale
• Obtain supplier reports, analyze and challenge prior to distribution
• Ensure all stakeholders are aware of latest expediting information with respect to order deliverables
• Update reporting systems and tools with latest order status and information
• Maintain and produce contract specific expediting reports
• Provide order specific information for input to order tracking system
• Expedite purchase orders with suppliers, resolve any issues to ensure on time and complete delivery.
• Create shipments, bookings and transact movements
• Follow up on customs documentation and transactions
• Coordinate local transport with bookings and documentation
• Liaise with legal team and tax specialist on legal form of the suppliers and taxation specifics related to company purchases.
• Negotiate changes and other terms and conditions with suppliers to obtain the best return at the most cost effective prices possible, while retaining quality specifications
• Monitor supplier performance to ensure compliance with all contractual terms and conditions. Take necessary steps to resolve any supplier performance issues.
• Prepare and submit regular PO status reports for outstanding orders or projects to provide visibility to operations about the status of orders
• Attend operations and project meetings to provide expediting support.
• Proactively inform, customer or project team members in case of unexpected delays or issues with purchase orders, and provide the necessary support to resolve issues.
• Participate in external and internal audits.

Authority

• Raise non-conformances related to supply chain activities.
• Stop any job or unsafe act to avoid accidents, injury or damage to personnel or property.

Interfaces

Internal 

Material Controller, Lead Buyer, Buyers, Finance, Supply Chain inventory and materials team. SAP/ERP specialist. 

External

Customer representatives, vendors, auditors

FOR RECRUITMENT PURPOSES

Education/Qualification/Trainings

Essential

Degree Qualification in a relevant field, legal, economics, finance, business administration, accounting.

Desirable

Membership of studying for Chartered Institute of Procurement & Supply qualification.

Experience

- 5 years practical experience as Expeditor for projects in the Oil and Gas industry.
- Must be familiar with International and Local procurement processes and regulations. Experience organizing, executing and expediting purchase orders 7 years plus experience in Oil & Gas Sector

Skills

- Computer Literate
- Effective interpersonal skills with excellent oral and written communications
- Excellent Organizational & Administration Skills
- Effective Negotiating skills
- Commercial acumen
- Able to work in deadline-driven environments and work within teams.
- Working knowledge of legal aspects and implications of contracts, terms and conditions, warranties, incoterms, minimizing risk to the business. Working knowledge of ERP – SAP/Ariba

E - mail : f.ismayilova@pdlworld.com

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