Administrative Assistant (secondary school) – receptionist
 
JOB TITLE: Administrative Assistant (secondary school) – receptionist
EMPLOYER: European Azerbaijan School DUTY STATION: Azerbaijan
PUBLISHED: 2020-02-28 LAST UPDATED: N/A DEADLINE: 2020-03-29

EUROPEAN AZERBAIJAN SCHOOL
VACANCY ANNOUNCEMENT
ADMINISTRATIVE ASSISTANT (SECONDARY SCHOOL)

Job Title: Administrative Assistant (secondary school) – receptionist 

Reports To: Secondary Principal

JOB SUMMARY

Serves as the first point of contact at the assigned school for staff, students and parents dealing inquiries and directing them appropriately. Handles daily work pressures, requiring constant concentration to a high volume of clerical work, which must be completed within a limited period of time. Must be able to successfully perform main duties and responsibilities in an environment with constant interruptions.

MAIN DUTIES AND RESPONSIBILITIES

1. Perform general office duties including answering multi-line phones directing calls and taking messages as appropriate, greeting the public, typing, copying, filing, sorting and handling incoming and outgoing mail.
2. Support building leadership with administrative support and guidance.
3. Maintain accurate student attendance records including entering daily attendance for over hundreds of students; check students in and out of the building; handle and track calls and notes from parents.
4. Lead all attendance issues and related database requirements for absence, illness, early departure, including all contact with home, and following up on and reporting staff attendance-taking.
5. Greet parents, students and staff in main office and direct as appropriate providing guest badges, bus passes, etc.
6. Take messages and schedule meetings for parents and staff. Direct queries appropriately within the wider leadership to prevent all issues being passed to the Principal.
7. Supervise students in main office area. Refer students to teachers or administration as necessary.
8. Format and complete special projects as assigned by Principal.
9. Supporting the school, the administrators and EAS initiatives.
10. Other duties may be assigned as needed.

OTHER DUTIES AND RESPONSIBILITIES

1. Serve on building committees and councils.
2. Coordinate travel and assist with other administrative needs.
3. Update school bulletin boards and calendars.
4. Schedule use of building.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required:

Education and/or Experience

- High school diploma and at least one year related experience in typing, general clerical and/or training or equivalent combination of education and experience;
- Prior successful experience working in a school setting strongly preferred;
- Demonstrated ability to successfully work with children and the public.

Interpersonal Skills

- Works well with others from diverse backgrounds;
- Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeps emotions under control; contributes to building a positive team spirit;
- Refrains from negative talk and gossip, is friendly and personable;
- Ability to work rapidly and accurately;
- Ability to exercise good judgment and work in an environment with constant interruptions;
- Is on time, punctual to meetings, knows how to manage a schedule, is organized.

Language Skills

- Ability to communicate fluently verbally and in writing in Azerbaijani and close to fluently in English;
- Ability to respond to common inquiries or complaints from students, parents, staff or members of the community;
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals;
- Good Russian skills preferred.

Computer Skills

- General knowledge of computer usage (Macintosh operating system is preferred) and ability to use database software, internet software, e-mail, word processing software;
- Ability to proficiently use the following programs strongly preferred: Google suite, MS Office;
- Ability to type accurately and proficiently.

APPLICATION PROCEDURES

If you are interested to apply, please send a detailed letter of intent with a CV addressing relevant qualifications and experience to e-mail: hr@eas.az
CVs without cover letters will not be considered. In the subject line of your e-mail message, please, mention title of the position you are applying for. No information inquiries will be handled over the phone. Only short listed candidates will be notified for the interview.
The deadline for submission of CVs is by March 10th, 2020.

About the “European Azerbaijan School” Education Complex” LLC

The "European Azerbaijan School" Education Complex" LLC is a private school authorized by the Ministry of Education of the Republic of Azerbaijan. The school is offering international programmes for which it is fully authorized. These include the International Baccalaureate (IB) Primary Years Programme (PYP) authorized in 2017, Cambridge International Examinations (CIE) implemented in 2015 and the IB Diploma Program (DP) authorized in 2015. We are currently working to be authorized in 2020 with the Middle Years Program (MYP) to become an IB World School. The school is also a member of the Council of International School (CIS) network.

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