Personal Assistant
JOB TITLE: Personal Assistant
EMPLOYER: Gilan Agriculture Group DUTY STATION: Azerbaijan
PUBLISHED: 2019-07-04 LAST UPDATED: N/A DEADLINE: 2019-08-03

Personal Assistant


• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive;
• Reminding the manager of important tasks and deadlines;
• Preparing and drafting correspondence, letters, memos and emails;
• Working closely with the other related functions to manage time and works of manager accordingly;
• Translating to/from Azerbaijani- English -Russian languages;
• Managing relevant events in Baku and regions;
• Assisting Director in business trips;
• Organizing training and seminars and make speech if necessary;
• Managing (placing, answering, screening) calls for the manager, taking messages and passing these on quickly and with details;
• Welcoming guests and other visitors;
• Interacting professionally with external clients and acting as a brand ambassador at all times;
• Providing support to the Director in the co-ordination of the departmental activities by ensuring that the Director meets his objectives and serves internal and external customers in an efficient and timely manner;
• Filing documents, reference materials etc., in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored;
• Creating of schedule and follow-up forms to support smooth operation of the Director.


• BA/BS;
• Master degree is an advantage;
• More than 3 years of experience in a relevant field;
• Knowledge of standard software packages and the ability to learn company-specific software if required;
• Exceptional writing and presentation skills;
• Friendly, approachable, outgoing personality with a flexible and willing attitude;
• Outstanding attention to detail and observation ability;
• Flexibility and adaptability;
• Outstanding negotiation skills;
• Strong planning, organizational skills, and the ability to multitask.

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