Tender coordinator / Chief cost estimator
JOB TITLE: Tender coordinator / Chief cost estimator
EMPLOYER: AS Group Investment LLC DUTY STATION: Azerbaijan
PUBLISHED: 2017-09-08 LAST UPDATED: 2017-09-08 DEADLINE: 2017-10-08

Tender coordinator / Chief cost estimator

Job Description:

• Will participate in monitoring of tenders in various sources and prepare a package of documents in accordance with the requirements of the bidding documents;
• Will prepare proposals (financial and technical) provided by the department specialists in accordance with the standards of documentation;
• Will request the accounting department concerning financial data and documents for the Company;
• Will request (depending on the requirements of the procurement documentation) references in various state structures in the preparation of tender documents in the area of their responsibility;
• On behalf of the Head of the Department will fill out the forms of documents in accordance with the procurement documentation;
• On behalf of the Head of the Department will collect documents (constituent documents, licenses, diplomas, certificates of specialists, copies of contracts, acts, etc.);
• Will scan photocopies of documents necessary for the preparation of the application for the tender;
• Will organize notarization of documents (if requested) required for the preparation of a package of documents for the tender;
• Will form a package of documents included in the tender in the manner determined by the procurement specialist and in accordance with the requirements for documentation;
• Will organize the sending of documents for tenders and control their receipt by the Client;
• In the case of production necessity (fast track) will perform courier functions and store information electronically and on hardcopies;
• On behalf of the Head of the Department will make letters, requests, other documents and prepare answers to letters and inquiries;
• Will carry out the instructions of the Head of the Department in the sphere of his competence;
• Will manage the effective standardization, organization, preparation, and proper distribution/submission of preconstruction solicitations, qualification submissions, company information, and other preconstruction-related correspondence associated with projects assigned to this role, both upstream and downstream, on behalf of the company upon Head of Department’s instructions;
• Will perform and/or manage the project qualification, solicitation, quantity survey, scheduling, scoping, clarifying, and pricing effort for assigned preconstruction projects resulting in well-organized, professional correspondence and reports;
• Will review and manage the clients enquiry process into a costed workable solution and submit a detailed response to the enquiry documentation and provide answers/responses to any subsequent requests for clarification;
• Will develop costing as part of the quotation process and act as the company's internal contact point for the Client during the enquiry and bidding processes;
• Will clarify subsequent purchase order receipt and to prepare detailed order handover documentation in a timely manner for contract engineering to execute the contract.


• Technical Bachelor Degree (Master Degree is preferred) with equivalent experience will be considered
• Must have a sound engineering education & background
• Computer literacy in Excel, Word and preferably knowledge of Auto Cad software
• Candidate must have at least 5-year experience in Project & Construction Management, Engineering, or 8+ years of experience and extensive knowledge in building & industry practices, procedures, and market trends
• Dedicated, well organized, able to plan, prioritize, and manage multiple tasks
• Proficient with commercial estimating procedures and maintain professionalism when faced with aggressive deadlines
• Ability to interact, develop and maintain a positive professional relationship with all levels of personnel
• Meet deadlines with minimal supervision and review generated estimates for completion and technical accuracy ensuring quality and integrity
• Capable to handle complex high value engineering projects
• Fluent Azeri, Russian and English skills required

E-mail: hr@asgroup.az

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