Secretary

The Role

• Organisation and maintenance of the partner’s agenda
• Organising client meetings, conference calls, etc.
• Providing administrative support and day to day operations to the Assurance Department
• Filing of documents, maintenance proper filing of tax documents
• Meeting and greeting visitors of the assurance department
• Arranging business and personal trips of partner
• Managing telephone calls and forwarding messages
• Typing and editing correspondence
• Re-typing texts into Word/Excel document
• Preparation of the PowerPoint presentation
• Assisting the team with invoices issuance, working on ipower
• Taking care of timesheets
• Creating expense reports
• Reading, forwarding, answering urgent e-mails in case of partner’s absence
• Liaison with other departments

Knowledge, Skills and Experience

• Higher education
• Excellent spoken and written Azerbaijani and English essential (knowledge of Russian languages an advantage)
• At least 2 years in an administrative role and a minimum 1years’ experience in a similar role (Personal Assistant, Assistant to top management, Independent administrative role, etc.)
• Very good typing skills
• PC skills: MS Office (PowerPoint, Excel and Word are a must)
• Good knowledge of business correspondence
• Positive approach towards administration standards 
• Willingness to learn and develop technical and soft skills
• Ability to share and collaborate with colleagues
• Strong communication and organisation skills
• Creativity and initiative approach
• 'Can do' attitude to work 
• Good time-management, stress resistance and flexibility
• Assertive and flexible individual
• Ability to work independently
• Desire working long term on this position

Please send your cv to info@ires.az