Personal Assistant to General Manager
 
JOB TITLE: Personal Assistant to General Manager
EMPLOYER: Autocapital Azerbaijan LLC DUTY STATION: Azerbaijan
PUBLISHED: 2016-12-06 LAST UPDATED: N/A DEADLINE: 2017-01-05

Autocapital Azerbaijan LLC is looking for Personal Assistant to General Manager.

Responsibilities.

 Organizing meetings, keeping minutes and reporting.
 Making translations and interpretations when necessary.
 Organizing various monthly reports, meeting arrangements, keeping files orderly,  documentation and archiving documents, ordering necessary office stationery.
 Making travel arrangements, visas and reservations and compile travel schedules.
 Creating expense reports, budgets and filing systems.
 Processing travel expenses and reimbursements.
 Participating in tender issue consideration: conducting negotiations with contractors, receipt of  commercial offers from contractors, submission of received offers to the upper management for consideration, preparation of minutes on selection of relevant contractor and etc.
 Ordering and distributing office supplies while adhering to a fixed office budget.
 Responsible for maintaining the records of office inventory.
 Distributing the stationary as per requirement and keeping the record.
 Checking the availability of stationary and other required things and ordering for them.
 Coordinating with the dealers, Suppliers and vendors.
 Maintaining the documents records.
 Secretarial duties: typing formal letters / documents, screening telephone calls / meeting guests,
 scheduling meetings, preparing billing information.
 Greeting visitors entering the office, determining the nature and purpose of visit and directing
 them to the appropriate destination.

Requirements:

 A competent and highly organized individual with exceptional foresight and a fairly high stress tolerance.
 Maintenancing  of daily routine in both professional and private circles
 Coordinating  and scheduling  Daily reports, as well as weekly and monthly calendar appointments
 Managing  all incoming and outgoing correspondence
 Maintain all personal and professional files.
 Perfect knowledge of azeri,english,russian languages.
 Rich experience in relative field.
 Fully devoting himself to work
 Age:30-40
 Female
 Expert computer skills including advanced knowledge of MS Office software packages and/or advanced knowledge of company-specific databases. Broad knowledge of practices and procedures of the department and the company. Strong organizational skills. Excellent communication and analytical skills. Must be able to work well with stringent deadlines and possess good organizational skills. Commitment to customer service and ability to work in team-oriented environment. Self-motivated.Confident. Pleasant. Positive.
 Recommendation letter from previous job.

About  job

Working closely with senior managerial or directorial staff to provide administrative support. To help manager to make the best use of his time by dealing with secretarial and administrative tasks.To be able to take a part in different business trips.

Provides advanced support by handling a wide variety of administrative functions. May be responsible for performing office tasks such as filing and/or maintaining highly confidential records,and other similar duties. May prepare reports, presentations or correspondence. Follows organizational and departmental procedures to complete tasks.

Send CV with your photo  and the name of the given vacancy to hr@autocapital.az

Working time: I-V, 09:00-18:00.

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